Administrative Assistant - Academics

Location: Baker College of Online and Center for Graduate Studies
Compensation: Salary based on education, experience, and existing wage rates paid for similar positions within Baker College Professional Services, Inc. Full benefit package.
Start Date: ASAP

Reports To: Director of Academic Affairs
Work Schedule: 40 hours per week/52 weeks per year, some evening and weekend hours may be required
Application Deadline: October 16, 2017

Available to: All applicants

Baker College Professional Services, Inc. seeks to hire an individual to be assigned to the position of ADMINISTRATIVE ASSISTANT – ACADEMICS (FULL-TIME) for the benefit of and to be located at Baker College of Online and Center for Graduate Studies

General Statement of Duties:

Provide administrative support to academic staff and department.

Minimum Education & Experience Requirements:

  • Associate degree from an accredited college or university or a minimum of 2 years full-time work-related experience required
  • Excellent customer service skills
  • Detail oriented
  • Familiarity with Learning Management System such as Blackboard preferred
  • Familiarity with database programs preferred
  • Able to operate multi-line phone system
  • Ability to train
  • Ability to operate and troubleshoot printers and copiers
  • Must be proficient in adding/retrieving data from data bases and creating reports
  • Must be knowledgeable in Microsoft Office Suite and Google Apps
  • Must have excellent verbal and written communications skills
  • Ability to lift and maneuver independently up to 25 lbs

Duties & Responsibilities:

  • Answer multi-line phone system
  • Order supplies
  • Computer work and copying work for multiple departments
  • Greeting and assisting students and guests
  • Complete special projects
  • Provide administrative support to academic staff for a variety of processes
  • Manage faculty files, teaching loads, and scheduling
  • Manage New Faculty Onboarding process
  • Maintain faculty database for department
  • Monitor student registration and process faculty teaching and academic contracts
  • Manage course shells in Learning Management System. Some course building may be necessary at times
  • Process/Assist online course and student uploads in Blackboard as needed
  • Generate and create reports
  • Communicate and answer questions from faculty and staff related to the duties and responsibilities above
  • Other duties as assigned

Application Procedure:

Please submit cover letter and resume via email only by October 16, 2017 in care of:

Baker College Professional Services, Inc.-OLCG

Human Resource Department E-mail: [email protected]

AA/EOE

Baker of Flint’s combined Annual Security and Fire Safety Report is available to anyone. This report is required by federal law and contains policy statements and three years’ worth of crime statistics for the school. This report is available online here. You may also request a paper copy from the Baker of Flint Campus Safety office.

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